Time Management and Study Skills Help at Notre Dame
University of Notre Dame Program for Academic Excellence
13 Tips for More Effective Time Management
1. SPEND TIME PLANNING AND ORGANIZING.
Using time to think and plan is time well-spent. In fact, if you fail to take time for
planning, you are, in effect, planning to fail. Organize in a way that makes sense to
you. If you need color and pictures, use a lot on your calendar or planning book.
Some people need to have papers filed away; others get their creative energy from
their piles. So forget the “shoulds” and organize your way.
2. SET GOALS.
Goals give your life, and the way you spend your time, direction. When asked the
secret to amassing such a fortune, one of the famous Hunt brothers from Texas
replied: “First you’ve got to decide what you want.” Set goals which are specific,
measurable, realistic and achievable. Your optimum goals are those which cause you
to “stretch” but not "break"as you strive for achievement. Goals can give creative
people a much-needed sense of direction.
Use the 80-20 Rule originally stated by the Italian economist Vilfredo Pareto who
noted that 80 percent of the reward comes from 20 percent of the effort. The trick to
prioritizing is to isolate and identify that valuable 20 percent. Once identified,
prioritize time to concentrate your work on those items with the greatest reward.
Prioritize by color, number or letter — whichever method makes the most sense to
you. Flagging items with a deadline is another idea for helping you stick to your
4. USE A TO DO LIST.
Some people thrive using a daily To Do list which they construct either the last thing
the previous day or first thing in the morning. Such people may combine a To Do list
with a calendar or schedule. Others prefer a “running” To Do list which is
continuously being updated. Or, you may prefer a combination of the two previously
described To Do lists. Whatever method works is best for you. Don’t be afraid to try
a new system — you just might find one that works even better than your present
5. BE FLEXIBLE.
Allow time for interruptions and distractions. Time management experts often
suggest planning for just 50 percent or less of one’s time. With only 50 percent of
your time planned, you will have the flexibility to handle interruptions and the
unplanned “emergency.”; When you expect to be interrupted, schedule routine tasks.
Save (or make) larger blocks of time for your priorities. When interrupted, ask Alan
Lakein’s crucial question, “What is the most important thing I can be doing with my
time right now?” to help you get back on track fast.
6. CONSIDER YOUR BIOLOGICAL PRIME TIME.
That’s the time of day when you are at your best. Are you a “morning person,” a
“night owl.” or a late afternoon “whiz?” Knowing when your best time is and planning
to use that time of day for your priorities (if possible) is effective time management.
7. DO THE RIGHT THING RIGHT.
Noted management expert, Peter Drucker, says “doing the right thing is more
important than doing things right.”Doing the right thing is effectiveness; doing
things right is efficiency. Focus first on effectiveness (identifying what is the right
thing to do), then concentrate on efficiency (doing it right).
8. ELIMINATE THE URGENT.
Urgent tasks have short-term consequences while important tasks are those with
long-term, goal-related implications. Work towards reducing the urgent things you
must do so you’ll have time for your important priorities. Flagging or highlighting
items on your To Do list or attaching a deadline to each item may help keep
important items from becoming urgent emergencies.
9. PRACTICE THE ART OF INTELLIGENT NEGLECT.
Eliminate from your life trivial tasks or those tasks which do not have long-term
consequences for you. Can you delegate or eliminate any of your To Do list? Work on
those tasks which you alone can do.
10. AVOID BEING A PERFECTIONIST.
In the Malaysian culture, only the gods are considered capable of producing anything
perfect. Whenever something is made, a flaw is left on purpose so the gods will not
be offended. Yes, some things need to be closer to perfect than others, but
perfectionism, paying unnecessary attention to detail, can be a form of
11. CONQUER PROCRASTINATION.
One technique to try is the "Swiss cheese" method described by Alan Lakein. When
you are avoiding something, break it into smaller tasks and do just one of the
smaller tasks or set a timer and work on the big task for just 15 minutes. By doing a
little at a time, eventually you’ll reach a point where you’ll want to finish.
12. LEARN TO SAY “NO”
Such a small word — and so hard to say. Focusing on your goals may help. Blocking
time for important, but often not scheduled, priorities such as family and friends can
also help. But first you must be convinced that you and your priorities are important
— that seems to be the hardest part in learning to say “no.” Once convinced of their
importance, saying "no" to the unimportant in life gets easier.
13. REWARD YOURSELF.
Even for small successes, celebrate achievement of goals. Promise yourself a reward
for completing each task, or finishing the total job. Then keep your promise to
yourself and indulge in your reward. Doing so will help you maintain the necessary
balance in life between work and play. As Ann McGee-Cooper says, “If we learn to
balance excellence in work with excellence in play, fun, and relaxation, our lives
become happier, healthier, and a great deal more creative.”
From http://www.localcareers.com/links/time.htm , author unknown.